Privacy Policy

Welcome to the Estate Agents Registration Board (EARB) Member Management System. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you use our Member Management System. By accessing or using our system, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect:

We collect and process personal information for the purpose of managing and maintaining the membership system and receiving applications from aspiring members. The information we collect may include, but is not limited to:

• Personal details such as name, contact information, and address.
• Professional information such as license details, certifications, and qualifications.
• Financial information for processing membership fees.
• Communication preferences and history.
• Other information relevant to the membership management process.

2. How We Collect Information:

We collect information through various means, including:

• Information provided directly by members during the registration process.
• Interactions with our website and Member Management System.
• Correspondence via email, phone, or other communication channels.
• Information obtained through third-party sources to verify and update records.

3. Use of Information:

We use the collected information for the following purposes:

• Membership registration and management.
• Communication with members regarding updates, events, and important notices.
• Processing membership fees and financial transactions.
• Ensuring compliance with regulatory requirements.
• Improving and enhancing the functionality of our Member Management System.
• Responding to inquiries and resolving issues.

4. Data Security:

We are committed to ensuring the security of your personal information. We implement appropriate technical and organizational measures to protect against unauthorized access, disclosure, alteration, and destruction of data. Access to personal information is restricted to authorized personnel only.

5. Disclosure of Information:

We may disclose your personal information to third parties under the following circumstances:

• With your explicit consent.
• To comply with legal obligations.
• In response to a valid court order or government request.
• To protect our rights, privacy, safety, or property.

6. Data Retention:

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

7. Your Rights:

You have the right to:

• Access, correct, or update your personal information.
• Withdraw consent for processing where applicable.
• Request deletion of your personal information, subject to legal requirements.

8. Changes to the Privacy Policy:

We reserve the right to update this Privacy Policy to reflect changes in our practices. We will notify you of any material changes through our website or other communication channels.

9. Contact Information:

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

0741088144

Thank you for being a valued member of the Estate Agents Registration Board.

As a practicing Estate Agent in Kenya, you need to be registered with the Estate Agents Registration Board, which is mandated under law to register Estate Agents. Only EARB registered and licensed Estate Agents with a current practicing annual certificate can conduct Estate Agency in Kenya.
Persons seeking registration need to have a minimum of a KCSE certificate, two years minimum experience and recommendation from a registered estate agent and MUST be a Kenyan citizen.
Other attachments required in the application are;

1. Passport size photograph
2. Copy of your ID/Passport
3. Certified copies of all Educational Certificates (KCSE minimum)
4. Updated CV
5. Letter of recommendation from a registered Estate Agent who holds a current practising license and has trained you for more than two years and has been registered with the board for more than two years. The sample recommendation letter to be used is attached on the link, ensure that your recommender uses this same format: EARB SAMPLE RECOMMENDATION LETTER
6. A current copy of the Annual Practising Licence from your Recommender
7. Current Certificate of Good conduct from the DCI
8. Certificate of good standing from professional membership body (IF ANY)
9. Receipt of ksh 1000 confirming payment of application fee

To register with the Estate Agents Registration Board (EARB) in Kenya, you can follow these steps:

1. Fill in the online application from the EARB member portal https://members.estateagentsboard.or.ke/application/register: You will need to provide your personal details such as your full name, ID or passport number, and contact information.
2. Attach the required documents: You will need to attach certified copies of your academic qualifications, your National ID or passport, your Certificate of Good Conduct and a recommendation letter from your recommender.
3. Recommendation from a registered estate agent; registered with EARB for more than two years; who you've worked with/ trained under for more than two years.
4. Pay the application fee: The application fee is Ksh 1,000.

To pay the Estate Agents Registration Board application fees;

PAY VIA E-CITIZEN
Payment Via E-Citizen can be done directly on the application link through the portal

PAY VIA CHEQUE/ BANK DEPOSIT;
NK NAME: KCB BANK
BRANCH: KIPANDE HOUSE
ACCOUNT NAME: ESTATE AGENTS REGISTRATION BOARD
ACCOUNT NO: 1104163829
SWIFT CODE: KCBLKENXO17

OR;
BANK PAYBILL: 522 522
ACCOUNT NO: 1104163829

5. Append the transaction code (e.g RDH1DLCYU1) to the application form field required.
6. Submit the online application.

Once you submit the application documents, the board will vet your application and after a period you will receive a confirmation inviting you to attend an interview with the Estate Agents Registration Board, to which an interview fee of KSH 3.000 is also charged as you proceed.

7. If your application is successful, you will be issued with a registration certificate and a unique registration number. As a registered estate agent, you will be required to comply with the EARB’s code of conduct and regulations.
8. If you pass the interview, you then register as a real estate agent subject to payment of the registration fee, KSH 10,000 and Annual Practicing Certificate fee KSH 7,000 and/or any other fees prescribed by the board during this period.